TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 6, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase purchase order for Contract 13-045-11, Publish Invitations for Contracts and Publish Legal Notices for Original Entrance and Promotional Civil Service Examinations and Other Legal Notices for a One (1) Year Period, to Sun-Times Media Productions LLC, in an amount of $19,700.00, from an amount of $70,000.00, to an amount not to exceed $89,700.00, Account 101-20000-612360, Purchase Order 3078446
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Dear Sir:
On September 19, 2013 the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order for Contract 13-045-11, Publish Invitations for Contracts and Publish Legal Notices for Original Entrance and Promotional Civil Service Examinations and Other Legal Notices for a One (1) Year Period, to Sun-Times Media Productions LLC, an amount not to exceed $48,000.00. This contract expires on November 30, 2014.
As of November 6, 2014, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $22,000.00 from the original amount awarded of $48,000.00. The current contract value is $70,000.00. The prior approved change orders reflect a 45.8 percent increase to the original contract value.
During 2014, the number of contracts advertised requiring Appendix D, re-advertisements, civil service examinations and real estate advertisements have been greater than anticipated.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order for Contract 13-045-11 in an amount of $19,700.00 (29 percent of the current contract value) from an amount of $70,000.00, to an amount not to exceed $89,700.00.
Funds are available in Account 101-20000-612360.
Requested, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:bb
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 6, 2014
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