TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 20, 2014
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 15-100-11 Furnish and Deliver Automatic Samplers, estimated cost $52,500.00, Account 101-16000-623570, Requisition 1387993
Body
Dear Sir:
Contract documents and specifications have been prepared to furnish and deliver automatic samplers for the Industrial Waste Division (IWD) of the Monitoring and Research Department at the Lue-Hing Research and Development Complex.
This contract is required to obtain automatic samplers, which are used by IWD to collect samples of discharges from industrial facilities and other locations in the Cook County area. The equipment will be used by IWD personnel at the Terrence J. O'Brien Water Reclamation Plant (WRP), Stickney WRP and Calumet WRP.
The new samplers will replace older units that are broken beyond repair or obsolete. These older units will be retained for spare parts and used as emergency back-up devices. With the new automatic samplers, sampling can be conducted during non-working hours, and personnel need not be present to continuously monitor discharges from various locations.
The estimated cost for this contract is $52,500.00.
The bid deposit for this contract is $2,625.00.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise January 7, 2015
Bid Opening January 27, 2015
Award February 19, 2015
Completion March 27, 2015
Funds are being requested in Account 101-16000-623570 and are contingent on the Board of Commissioners' approval of the District's budget for 2015.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 15-100-11.
Requested, Thomas C. Granato, Director of Monitoring and Research, TCG:MPC:KB:mh
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 20, 2014