TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 20, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 15-927-11 Furnish and Deliver Parts and Repairs for PLC Modules, estimated cost $45,000.00, Accounts 101-69000-612650/623070, Requisition 1384626
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 15-927-11 Furnish and Deliver Parts and Repairs for PLC Modules, estimated cost $45,000.00, at the request of the Maintenance and Operations Department.
The purpose of this recurring contract is to procure parts and specialized repairs for programmable logic controller (PLC) modules for a three-year period.
The estimated cost for this contract is $45,000.00. The estimated 2015, 2016 and 2017 expenditures are $15,000.00, $15,000.00 and $15,000.00, respectively.
The bid deposit for this contract is $1,000.00.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Interim Ordinance Appendix D will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Interim Ordinance.
The tentative schedule for this contract is as follows:
Advertise January 7, 2015
Bid Opening January 27, 2015
Award February 19, 2015
Completion December 31, 2017
Funds are being requested in 2015, in Accounts 101-69000-612650/623070 and are contingent on the Board of Commissioners' approval of the District's budget for that year. Funds for subsequent years, 2016 and 2017, are contingent on the Board of Commissioners' approval of the District's budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 15-927-11 .
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, AQ:SO'C:MAG:CM:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 20, 2014