TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 20, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 15-988-11, Inspection, Testing and Repair of Railroad Crossing Signal Systems, estimated cost $69,000.00, Account 101-69000-612670, Requisition 1385792
Body
Dear Sir:
Contract documents and specifications have been prepared for inspection, testing and repair of railroad crossing signal systems, at the request of the Maintenance and Operations Department.
The purpose of this contract is to provide all material, qualified labor, equipment, appurtenances, supervision and transportation required to maintain the Harlem Avenue Solids Management Area (HASMA), Global Crossing and Ridgeland Avenue railroad grade crossing signal systems.
The estimated cost for this contract is $69,000.00. The estimated 2015, 2016 and 2017 expenditures are $23,000.00, $23,000.00 and $23,000.00, respectively.
The bid deposit for this contract is $3,400.00.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract because of the specialized nature of the work.
The Affirmative Action Interim Ordinance Appendix D will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
It is estimated that the contract will employ two personnel.
The tentative schedule for this contract is as follows:
Advertise December 17, 2014
Bid Opening January 6, 2015
Award January 22, 2015
Completion December 31, 2017
Funds are being requested in 2015, in Account 101-69000-612670, and are contingent on the Board of Commissioners' approval of the District's budget for that year. Funds for subsequent years, 2016 and 2017, are contingent on the Board of Commissioners' approval of the District's budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 15-988-11.
Requested, Manju P. Sharma, Director of Maintenance and Operations, AQ:SO'C:MAG:CM:PLM
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 20, 2014