TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 20, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 15-021-11, Furnish and Deliver Unleaded Gasoline to Various Locations for a One (1) Year Period, Items 1 and 2, to G. Cooper Oil Company, Inc., in an amount not to exceed $376,872.70, Accounts 101-20000, 66000-623820
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Dear Sir:
On September 18, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 15-021-11 Furnish and Deliver Unleaded Gasoline to Various Locations for a One (1) Year Period, beginning approximately January 1, 2015 and ending December 31, 2015.
In response to a public advertisement of October 1, 2014, a bid opening was held on October 21, 2014. The bid tabulation for this contract is:
ITEM 1: TRUCK TRANSPORT DELIVERY
G. Cooper Oil Company, Inc. $289,637.50
Petroleum Traders Corporation $290,100.92
Mansfield Oil Company $290,731.96
RKA Petroleum Companies, Inc. $292,625.08
Avalon Petroleum Company, Inc. $292,433.60
West Fuels, Inc. $298,659.40
ITEM 2: TANK WAGON DELIVERY
G. Cooper Oil Company, Inc. $87,235.20
Avalon Petroleum Company, Inc. $87,523.20
Mansfield Oil Company $89,461.44
West Fuels, Inc. $94,752.00
RKA Petroleum Companies, Inc. $98,389.44
One hundred seventy-four (174) companies were notified of this contract being advertised and fourteen (14) companies requested specifications.
G. Cooper Oil Company, Inc., the lowest responsible bidder for Items 1 and 2, is proposing to perform the contract in accordance with the specifications. The estimated cost for Items 1 and 2 of this contract was $413,200.00, placing the total bid of $376,872.70 approximately 8.8% below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 15-021-11, Items 1 and 2, to G. Cooper Oil Company, Inc., in an amount not to exceed $376,872.70.
Purchase orders will be issued for the material as required. Payment will be based on the bi-monthly gallon prices as indicated in the contract documents.
Funds are being requested for 2015 in Accounts 101-20000, 66000-623820, and are contingent on the Board of Commissioners' approval of the Districts budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:jt
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 20, 2014
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