TRANSMITTAL LETTER FOR BOARD MEETING DECEMBER 4, 2014
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authorization to exercise an additional option to extend an agreement for seven months, for the WSCAJ/NASPO PC Contracts 2004-2009 and WSCAJ/NASPO PC Contracts 2009-2014 with Master Price Agreement Number B27164 for the of purchase new computer equipment, peripherals and related services, with Hewlett-Packard Company, Accounts 101-27000-623810, 634810, Purchase Order 3061831
Body
Dear Sir:
At the Board meeting of August 9, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to exercise an option to extend an agreement with Hewlett-Packard Company to purchase new computer equipment, peripherals and related services in an amount not to exceed $3,100,000.00 for three years ending August 31, 2014.
The contract offers an option to extend for an additional seven months concluding March 31, 2015.
This change order is in compliance with the Illinois Criminal Code because it was specifically provided for in the original contract, is germane to the original contract as signed, and is in the best interest of the District.
In view of the foregoing, it is requested that the Board of Commissioners authorize the Director of Procurement and Materials Management to extend the agreement with Hewlett-Packard Company for an additional seven months.
No additional funds are being requested.
Requested, Ellen Barry, Acting Director of Information Technology, EB:RP
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 4, 2014