TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 4, 2014
Committee on procurement
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 15-003-11, Furnish and Deliver Laboratory Disposable Gloves and Flexible Tubing to Various Locations for a One (1) Year Period, Group A to Bushnell Incorporated, in an amount not to exceed $7,990.50, and Group B to Fairmont Supply Company, in an amount not to exceed $46,964.65, Account 101-20000-623570
Body
Dear Sir:
On September 18, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 15-003-11, furnish and deliver laboratory tubing and gloves to various locations for a one (1) year period, beginning approximately January 1, 2015 and ending December 31, 2015.
In response to a public advertisement of October 1, 2014, a bid opening was held on October 21, 2014. The bid tabulation for this contract is:
Group A: LABORATORY TUBING
Bushnell Incorporated $7,990.50
INDELCO PLASTICS CORPoration $8,486.00
HARRINGTON INDUSTRIAL PLASTICS, LLc $8,985.00
LAIRD PLASTICS $9,767.50
VWR INTERNATIONAL, LLc $10,023.51
FISHER SCIENTIFIC COMPANY, LLC *$26,858.00
THOMAS SCIENTIFIC, INC. $32,832.50
COLONIAL SCIENTIFIC *$33,250.50
FAIRMONT SUPPLY COMPANY $35,456.00
KAUL GLOVE & MFG CO. $64,226.00
D/B/A/ CHOCTAW-KAUL DISTRIBUTION COMPANY
GROUP B: LABORATORY GLOVES
COLONIAL SCIENTIFIC $40,938.25
FAIRMONT SUPPLY COMPANY $46,964.65
DIVAL SAFETy EQUIPMENT, INC. *$53,850.05
KAUL GLOVE & MFG CO. $58,152.50
D/B/A/ CHOCTAW-KAUL DISTRIBUTION COMPANY
FISHER SCIENTIFIC COMPANY, LLC $62,980.15
CICERO MANUFACTURING & SUPPLY COMPANY, INC. $65,036.45
SAFETY SUPPLY ILLINOIS *$67,872.75
VWR INTERNATIONAL, LLc $71,624.28
SHEPARD MEDICAL PRODUCTS, INC. $73,283.50
THOMAS SCIENTIFIC, INC. $78,213.05
*corrected total
Seven hundred and two (702) companies were notified of this contract being advertised and forty-four (44) companies requested specifications.
Bushnell Incorporated, the lowest responsible bidder for Group A, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group A of this contract is $9,000.00, placing the total bid of $7,990.50, approximately 11.2 percent below the estimate.
The low bid submitted by Colonial Scientific, for Group B, was not in conformance with the contract specifications. Colonial Scientific offered substitute gloves that are not acceptable because the gloves were too thin. The palm thickness of 2 mils does not meet the 5.1 mils requirement, and the finger thickness of 2 mils does not meet the 5.5 mils requirement. Therefore, the bid was considered non-responsive and was rejected for not complying with the specifications. The Director of Procurement and Materials Management has notified Colonial Scientific of this action.
Fairmont Supply Company, the lowest responsible bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group B of this contract is $64,000.00, placing the total bid of $46,964.65, approximately 26.6 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 15-003-11, Group A, to Bushnell Incorporated, in an amount not to exceed $7,990.50, and Group B to Fairmont Supply Company, in an amount not to exceed $46,964.65.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract.
Funds are being requested in 2015, in Account 101-20000-623570, and are contingent on the Board of Commissioners' approval of the District's budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MB:tc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 4, 2014
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