TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 4, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 14-608-21, Furnish and Deliver Three Lagoon Pumps and Loading Devices to LASMA and CALSMA, to Wakarusa AG, LLC, in an amount not to exceed $112,215.00, Account 201-50000-634990, Requisition 1382817
Body
Dear Sir:
On October 16, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 14-608-21, Furnish and Deliver Three Lagoon Pumps and Loading Devices to LASMA and CALSMA.
In response to a public advertisement of November 5, 2014, a bid opening was held on November 18, 2014. The bid tabulation for this contract is:
WAKARUSA AG, LLC. $112,215.00
Four hundred ninety-five (495) companies were notified of this contract being advertised and twenty (20) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders' list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders' survey revealed the following reasons for not bidding: could not meet the terms of the contract and could not obtain the pumps required. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Wakarusa AG, LLC, the sole responsible bidder, is proposing to perform the contract in accordance with the specifications.
Wakarusa is not registered to transact business in Illinois, but has submitted a certificate of good standing from the State of Indiana. The Procurement and Materials Management Department has received approval from the Executive Director to move forward with the recommendation to award.
The estimated cost for this contract was $132,000.00, placing the bid of $112,215.00 approximately 15
percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D was not included in this contract because it is primarily a furnish and deliver contract.
The contract will terminate December 31, 2014.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 14-608-21 to Wakarusa AG, LLC, in an amount not to exceed $112,215.00.
The bid deposit, in the amount of $6,500.00, will be held in lieu of the performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in Account 201-50000-634990.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 4, 2014