TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 4, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 14-639-11, Furnish and Deliver Process Water Chemicals, to Fremont Industries, Inc., in an amount not to exceed $217,712.28, Accounts 101-67000, 68000, 69000-623560, Requisitions 1370424, 1378141 and 1371168
Body
Dear Sir:
On May 15, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 14-639-11, Furnish and Deliver Process Water Chemicals.
In response to a public advertisement of October 8, 2014, a bid opening was held on October 28, 2014. The bid tabulation for this contract is:
FREMONT INDUSTRIES, INC. $217,712.28
BUTLER CHEMICAL COMPANY, INC. $228,220.00
H-O-H WATER TECHNOLOGY, INC. $247,115.00
Four hundred thirty-four (434) companies were notified of this contract being advertised and forty-one (41) companies requested specifications.
Fremont Industries, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $279,000.00, placing the bid of $217,712.28 approximately 22
percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D was not included in this contract because it is primarily a furnish and deliver contract.
The contract shall begin within 5 days after mailing of the purchase order and terminating 3 years thereafter.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 14-639-11 to Fremont Industries, Inc., in an amount not to exceed $217,712.28.
The bid deposit, in the amount of $10,000.00, will be held in lieu of the performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are being requested in 2015, 2016 and 2017, in the amounts of $75,095.67, $75,095.67 and $67,520.94, respectively, in Accounts 101-67000, 68000, 69000-623560. Funds for the 2015, 2016 and 2017 expenditures are contingent on the Board of Commissioners' approval of the District's budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 4, 2014