TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 4, 2014
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Issue purchase order and enter into an agreement with Environmental Resource Associates, Inc., to Furnish and Deliver Proficiency Testing Standards, in an amount not to exceed $17,800.00, Account 101-16000-623570, Requisition 1387994 (As Revised)
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Environmental Resource Associates, Inc. (ERA), to furnish and deliver proficiency testing standards, for the Calumet, Stickney and Egan Analytical Laboratories of the Monitoring and Research Department. This purchase order will expire on December 31, 2015.
ERA is the only provider that offers all proficiency testing standards in water/soil (inorganic, organic, whole effluent toxicity, etc.) required by the District to maintain laboratory accreditation and certification by the Illinois Department of Public Health, the Illinois Environmental Protection Agency and the National Environmental Laboratory Accreditation Program. ERA, the sole service provider, has submitted prices for the proficiency testing standards required. Inasmuch as ERA, is the only source of supply for the proficiency testing standards required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act)."
ERA is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
In view of the foregoing it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with ERA, in an amount not to exceed $17,800.00.
Funds are being requested for the 2015 expenditure, in the amount of $17,800.00, in Account 101-16000-623570, and are contingent on the Board of Commissioners' approval of the District's budget for that year.
Requested, Thomas C. Granato, Director of Monitoring and Research, TCG:MPC:KB:mh
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 4, 2014