TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 18, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease Contract 04-131-2D Rehabilitation of the A/B and C/D Service Tunnels - Phase One, Stickney WRP, to F.H. Paschen/S.N. Nielsen in an amount of $10,157.46, from an amount of $13,632,481.65, to an amount not to exceed $13,622,324.19, Account 401-50000-645750, Purchase Order 5001396
Body
Dear Sir:
On January 17, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 04-131-2D Rehabilitation of the A/B and C/D Service Tunnels - Phase One, Stickney Water Reclamation Plant, to F.H. Paschen/S.N. Nielsen, in an amount not to exceed $13,615,000.00. The scheduled contract completion date is August 8, 2016.
As of December 5, 2014, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $17,481.65 from the original amount awarded of $13,615,000.00. The current contract value is $13,632,481.65. The prior approved change orders reflect a 0.13% increase to the original contract value.
The contract documents call for air main repairs on the Battery C Air Main at Columns 22 and 23 in the C/D Service Tunnel. However, since the development of the contract documents, the areas in need of repair have increased in size beyond that which was included in the contract. The engineer determined that the repair at these locations is not the best approach, as a complete replacement of the pipe section is more appropriate given the pipe condition. Replacement of the pipe section and support will be performed under an upcoming project. The contractor submitted a cost proposal (CCO-008) for a credit in the amount of $10,157.46. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondences 367, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute the change order to decrease Contract 04-131-2D in an amount of $10,157.46 (0.07% of the current contract value), from an amount of $13,632,481.65, to an amount not to exceed $13,622,324.19.
Funds will be restored to Account 401-50000-645750.
Requested, Catherine A. O'Connor, Director of Engineering, MVL:JAW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 18, 2014
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