TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 18, 2014
COMMITTEE ON STORMWATER MANAGEMENT
Mr. David St. Pierre, Executive Director
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Authority to enter into an Intergovernmental Agreement with and make payment to the Village of Hoffman Estates for construction, operation, and maintenance of the Jones Road/Highland Boulevard Storm Sewer Improvements in Hoffman Estates, Illinois under Phase II of the Stormwater Management Program, with payment to the Village of Hoffman Estates in an amount not to exceed $900,000.00, Account 401-50000-645690
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Dear Sir:
Authorization is requested to enter into an Intergovernmental Agreement (IGA) with the Village of Hoffman Estates (Village) for the Jones Road/Highland Boulevard Storm Sewer Improvements under Phase II of the Stormwater Management Program, with payment to the Village in an amount not to exceed $900,000.00.
On September 19, 2013, the Board of Commissioners authorized the District to begin negotiations with several municipalities, including the Village of Hoffman Estates, for IGAs that would include provisions allowing for the District to provide funding towards the construction of various stormwater projects. The Village's Jones Road/Highland Boulevard Storm Sewer Improvements consist of construction of new storm sewers as depicted in the attached exhibit, which will provide direct flood reduction benefits to an estimated 7 residential structures and will reduce storm related access impacts for approximately 50 homeowners in the project area. The District and Village have agreed in principle to the terms of the IGA, which include payment by the District for construction of the captioned project in an amount not to exceed $900,000.00. Partial payments to the Village will be made at predefined intervals during construction, which is anticipated to occur in 2015. To date, the Village has spent approximately $53,000.00 on engineering, property acquisition, and other design-related project costs. The Village will also contribute approximately $342,000.00 towards future construction costs, including construction inspection. The IGA requires the Village to award all project-related construction contracts using the District's Purchasing Act, Multi-Project Labor Agreement, and Affirmative Action Requirements as minimum requirements. The Village will assume responsibility for design, construction, perpetual maintenance and operation of the project, and be solely responsible for any change orders to the project. The IGA also contains provisions which allow the District to review the project's design and perform inspections after the project is constructed.
Based on the foregoing, it is requested that the Board of Commissioners grant authority to enter into an IGA with the Village and make payment to the Village in an amount not to exceed $900,000.00 for construction of the Jones Road/Highland Boulevard Storm Sewer Improvements under Phase II of the Stormwater Management Program. It is further requested that the Chairman of the Committee on Finance, the Executive Director, and the Clerk be authorized to execute said agreement on behalf of the District, as well as any documents necessary to effectuate the transaction and conveyance, upon approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Funds are available in Account 401-50000-645690.
Requested, Catherine A. O'Connor, Director of Engineering, WSS:JPM
Recommended, David St. Pierre, Executive Director
Respectfully Submitted, Michael A. Alvarez, Chairman Committee on Stormwater Management
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 18, 2014
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