TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 18, 2014
Committee on procurement
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 14-677-11, Overhead Door Repair, to Builders Chicago Corporation, in an amount not to exceed $222,405.00, Accounts 101-67000, 68000, 69000-612680, 623130, Requisitions 1358549, 1377514, 1357901
Body
Dear Sir:
On March 20, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, 14-677-11, Overhead Door Repair.
In response to a public advertisement of October 22, 2014, a bid opening was held on November 18, 2014. The bid tabulation for this contract is:
Group A: Stickney WRP Service Area
Builders Chicago Corporation $145,560.00
industrial door company $152,080.00
group b: Calumet WRP Service Area
builders chicago corporation $45,995.00
industrial door company $49,220.00
group c: North Service Area
builders chicago corporation $30,850.00
industrial door company $32,496.00
Four hundred forty-two (442) companies were notified of this contract being advertised and sixteen (16) companies requested specifications.
Builders Chicago Corporation, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $212,000.00, placing the total bid of $222,405.00, approximately 4.9 percent above the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because of the nature of the project which requires undetermined maintenance on an as-needed basis.
The contract will require approximately two (2) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 14-677-11 to Builders Chicago Corporation, in an amount not to exceed $222,405.00, subject to the contractors furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contractor shall commence work upon approval of the Contractor's Bond and shall terminate three years thereafter.
Funds for the 2014 expenditure, in the amount of $9,405.00, are available in Accounts 101-67000, 68000, 69000-612680, 623130. The estimated expenditures for 2015, 2016 and 2017 are $71,000.00, $71,000.00 and $71,000.00, respectively. Funds for the 2015, 2016 and 2017 expenditures are contingent on the Board of Commissioners' approval of the District's budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 18, 2014