TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 18, 2014
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authorization to forfeit Contract 14-017-11, Furnish and Deliver Electrical Supplies and Wire to Various Locations for a One (1) Year Period, Group A, to JP Simons & Company, in an amount not to exceed $71,183.21, Account 101-20000-623070
Body
Dear Sir:
On March 20, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 14-017-11 furnish and deliver electrical supplies and wire to various locations for a one (1) year period, beginning approximately July 1, 2014 and ending June 30, 2015.
In response to a public advertisement of April 2, 2014, a bid opening was held on April 29, 2014. On July 10, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to award contract 14-017-11, Group A to JP Simons & Company, in an amount not to exceed $71,183.21.
On December 3, 2014, JP Simons & Company, notified the District that they misquoted four items and would not be able to honor the contract pricing for these items. The Director of Procurement and Materials Management has therefore advised JP Simons that contract will be forfeited in accordance with contract documents.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to forfeit Contract 14-017-11, Group A to JP Simons & Company, in an amount not to exceed $71,183.21.
The next lowest responsible bidder is being evaluated for award.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MB:tc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 18, 2014