TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 5, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order to Oracle America, Inc., for annual Oracle Database Management System (DBMS) Software Licensing and Support, in an amount not to exceed $218,212.03, Account 101-27000-612820, Requisition 1394661
Body
Dear Sir:
Authorization is requested to issue a purchase order to Oracle America, Inc., for annual Oracle Database Management System (DBMS) Software Licensing and Support under software license and services agreement NL-225457-21-MAY-99. This purchase order will expire on May 21, 2016.
Currently, Oracle software licensing and support is required to provide continued use of all major computer systems that utilize Oracle DBMS. Major computer systems that depend on an Oracle database include SAP ERP, Mainsaver Maintenance System (MMS), Laboratory Information Management System (LIMS), and the Geographic Information System (GIS).
Oracle America, Inc., the sole service provider of annual Oracle Database Management System (DBMS) Software Licensing and Support, has submitted prices for the services required. Inasmuch as Oracle America, Inc., is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Oracle America, Inc., is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
In view of the foregoing it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to Oracle America, Inc., in an amount not to exceed $218,212.03.
Funds for the 2015 expenditure, in the amount of $127,290.35, are available in Account 101-27000-612820. The estimated expenditure for 2016 is $90,921.68. Funds for the 2016 expenditure are contingent on the Board of Commissioners' approval of the District's budget for that year.
Requested, Ellen Barry, Acting Director of Information Technology, EB:RB:rs
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 5, 2015