TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 5, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease Contract 10-046-3P Battery D - Aeration Tank No. 8, O'Brien Water Reclamation Plant, to IHC Construction Companies, LLC, in an amount of $14,686.20, from an amount of $6,554,747.10, to an amount not to exceed $6,540,060.90 Account 401-50000-645650, Purchase Order 5001366
Body
Dear Sir:
On September 20, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 10-046-3P Battery D - Aeration Tank No. 8, O'Brien Water Reclamation Plant, to IHC Construction Companies, LLC, in an amount not to exceed $6,528,000.00. The scheduled contract completion date was June 11, 2014. Substantial completion was achieved on August 28, 2014.
As of February 20, 2015, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $26,747.10 from the original amount awarded of $6,528,000.00. The current contract value is $6,554,747.10. The prior approved change orders reflect a 0.41% increase to the original contract value.
The contract documents require the contractor to provide security at the construction gate. After the contract was awarded, the District police revised their preference for the construction entrance gate and provided personnel to staff the gate. The contractor submitted a cost proposal (CCO-007) for a credit in the amount of $14,686.20 for not providing security staffing at the construction entrance by the contractor. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence 418 that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 10-046-3P in an amount of $14,686.20 (0.22% of the current contract value), from an amount of $6,554,747.10, to an amount not to exceed $6,540,060.90.
Funds are available in Account 401-50000-645650.
Requested, Catherine O'Connor, Director of Engineering, MVL:ECB
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 5, 2015
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