TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 5, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 07-162-2S Westdale Gardens Pumping Station & Force Main Stickney Service Area, to Northwest General Contractors, Inc. in an amount of $29,106.80, from an amount of $1,961,775.67, to an amount not to exceed $1,990,882.47, Account 401-50000-645600, Purchase Order 5001138
Body
Dear Sir:
On May 20, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 07-162-2S Westdale Gardens Pumping Station & Force Main, Stickney Service Area, Northwest 8A Ext A to Northwest General Contractors, Inc., in an amount not to exceed $1,996,570.00. The scheduled contract completion date was August 4, 2011. The contract reached substantial completion on November 26, 2013.
As of February 20, 2015, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $34,794.33 from the original amount of $1,996,570.00. The current contract value is $1,961,775.67. The prior approved change orders reflect a 1.74% net decrease to the original value.
On October 29, 2014, the contractor submitted a claim for the additional insurance premiums that were paid as a result of delays to the contractor caused by CCO-006 (Rental of Specified Pump for Trial Run of Pump Station) and CCO-008 (Installation of Higher Capacity Pumps and VFDs) for which a time extension was granted. The proposal submitted in the claim (CCO-011) was for an extra in the amount of $32,587.11; however, the proposal lacked sufficient documentation substantiating the value of the claim. The contractor submitted additional documentation on December 1, 2014 to substantiate the previous proposal. The engineer reviewed the proposal and, on December 31, 2014, counter proposed an amount of $29,106.80. The contractor accepted the Engineer's proposal of $29,106.80 on January 28, 2015.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 07-162-2S in the amount of $29,106.80 (1.48% of the current contract value), from an amount of $1,961,775.67, to an amount not to exceed $1,990,882.47.
Funds are available in Account 401-50000-645600.
Requested, Catherine A. O'Connor, Director of Engineering, WSS:KMF
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 5, 2015
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