TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 5, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 12-716-21, Furnish and Deliver Return Activated Sludge Valves and Appurtenances to the Egan Water Reclamation Plant, to American Precision Supply, Inc., in an amount not to exceed $39,646.04, Account 201-50000-645650, Requisition 1384958
Body
Dear Sir:
On October 16, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 12-716-21, Furnish and Deliver Return Activated Sludge Valves and Appurtenances to the Egan Water Reclamation Plant.
In response to a public advertisement on January 7, 2015, a bid opening was held on January 27, 2015. The bid tabulation for this contract is:
AMERICAN PRECISION SUPPLY, INC. $39,646.04
T & N CHICAGO, INC. $44,139.20
ZIEBELL WATER SERVICE PRODUCTS, INC. $45,712.00
Seven hundred fourteen (714) companies were notified of this contract being advertised and eighteen (18) companies requested specifications.
American Precision Supply, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $36,000.00, placing the bid of $39,646.04, approximately 10.1 percent above the estimate.
The Multi-Project Labor Agreement (MPLA) is not included in the contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 12-716-21 to American Precision Supply, Inc., in an amount not to exceed $39,646.04.
The bid deposit, in the amount of $2,000.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contractor shall furnish and deliver the specified items within 180 days from the mailing date of the purchase order.
Funds for the 2015 expenditure are available in Account 201-50000-645650.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 5, 2015