TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 5, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 15-002-11, Furnish and Deliver Cylinder Gases and Bulk Argon to Various Locations for a One (1) Year Period, Groups A, B, C, and D to The Welding Center Inc., in an amount not to exceed $36,153.00, Account 101-20000-623840
Body
Dear Sir:
On November 20, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 15-002-11 furnish and deliver cylinder gases and bulk argon to various locations for a one (1) year period, beginning approximately March 1, 2015 and ending February 29, 2016.
In response to a public advertisement of December 10, 2014, a bid opening was held on January 6, 2015. The bid tabulation for this contract is:
GROUP A: LAB GASES
THE WELDING CENTER INC. $9,075.00
GROUP B: LAB GASES (DEWARS)
THE WELDING CENTER INC. *$10,109.00
GROUP C: INDUSTRIAL GASES
THE WELDING CENTER INC. $3,219.00
GROUP D: BULK ARGON
THE WELDING CENTER INC. $13,750.00
*corrected total
Seventy-eight (78) companies were notified of the contract being advertised and four (4) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders' list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders' survey revealed the following reasons for not bidding: could not be competitive, and did not want to bid against their supplier. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
The Welding Center Inc., the sole responsible bidder for Groups A, B, C, and D is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A, B, C, and D of this contract was $30,300.00, placing the total bid of $36,153.00 approximately 10.6 percent above the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 15-002-11, Groups A, B, C, and D to The Welding Center Inc., in an amount not to exceed $36,153.00.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract.
Funds are available in Account 101-20000-623840.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MB:dp
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 5, 2015
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