TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 5, 2015
COMMITTEE ON PROCUREMENT
Mr. David St Pierre, Executive Director
Title
Issue purchase order and enter into an agreement with Moog, Inc., to Inspect, Adjust, Service, and Repair the Moog Flo-Tork Actuator for Discharge Valve No.8 at the Mainstream Pumping Station, in an amount not to exceed $100,000.00, Account 201-50000-645750, Requisition 1388812
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Moog, Inc., to inspect, adjust, service, and repair the Moog Flo-Tork actuator for discharge valve No.8 at the Mainstream Pumping Station. The purchase order will expire December 31, 2015.
Moog, Inc., the sole source provider of the services, has submitted prices for the services required. Inasmuch as Moog, Inc., is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Moog, Inc., is not authorized to transact business in Illinois but has submitted a certificate of good standing from the State of New York. The Maintenance and Operations Department has received approval from the Executive Director to move forward with the recommendation to award.
The Multi-Project Labor Agreement is not applicable because the services will be done off-site. If trade work is required, in-house trades will perform the work.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Moog, Inc., in an amount not to exceed $100,000.00.
Funds are available in Account 201-50000-645750.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:ms
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 5, 2015