TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 5, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 15-719-21 Rehabilitate the Cathodic Protection System for the Kirie to Egan Sludge Pipeline, estimated cost $200,000.00, Account 201-50000-645700, Requisition 139304
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 15-719-21 Rehabilitate the Cathodic Protection System for the Kirie to Egan Sludge Pipeline, at the request of the Maintenance and Operations Department.
The purpose of this contract is to restore the full performance of the cathodic protection system for the Kirie to Egan sludge pipeline. The restoration will allow more accurate pipeline condition assessment and inhibit pipe breakages due to corrosion.
The estimated cost for this contract is $200,000.00. The estimated 2015 and 2016 expenditures are $42,500.00 and $157,500.00, respectively.
The bid deposit for this contract is $10,000.00.
The Contract Documents require that all work commence upon approval of the Contractor's bond and be completed within two years thereafter.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
The Affirmative Action Interim Ordinance Appendix D will not be included in this contract due to the limited number of potential bidders available to bid, and because the required services do not provide practical or cost-effective opportunities for direct or indirect subcontracting.
It is estimated that this contract will employ three to five personnel.
The tentative schedule for this contract is as follows:
Advertise March 25, 2015
Bid Opening April 14, 2015
Award May 7, 2015
Completion December 31, 2016
Funds for the current year are available in Account 201-50000-654700. Funds for subsequent year, 2016, are contingent on the Board of Commissioners' approval of the District's budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 15-719-21.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, AQ:SO'C:MAG:SAF:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 5, 2015