TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 5, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 15-813-21 Rehabilitation of Buildings at the Prairie Plan site in Fulton County, Illinois, estimated cost $250,000.00, Account 201-50000-645680, Requisition 1389635
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 15-813-21 Rehabilitation of Buildings at the Prairie Plan site in Fulton County, Illinois at the request of the Maintenance and Operations Department.
The purpose of this contract is to replace asphalt and metal roof sections, lumber purlins, gutters, downspouts, multiple windows and frames, flashing, siding, exterior doors, miscellaneous exterior items, as well as performing plumbing and electrical upgrades and minor repairs, at the main office building, "B" building, oil shed and the Wier farmhouse in Fulton County, Illinois. This will protect these structures' integrity and soundness, prevent unsafe conditions related to rafter failure, create a more energy efficient building envelope, make the buildings easier to maintain and avoid expensive repairs in the future.
The estimated cost for this contract is $250,000.00.
The bid deposit for this contract is $12,500.00.
The Contract Specifications require that all work commence upon apporval of hte Contractor's Bond and be completed within the calendar year 2015.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract because the work takes place in Fulton County, Illinois.
The Affirmative Action Interim Ordinance Appendix D will not be included in this contract because there are no PCE Contractors available in proximity of the work location.
It is estimated that this contract will employ up to ten personnel.
The tentative schedule for this contract is as follows:
Advertise March 25, 2015
Bid Opening April 14, 2015
Award May 7, 2015
Completion December 31, 2015
Funds are available in Account 201-50000-645680.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 15-813-21.
Requested, Manju Prakash Sharma, Director of Maintenance & Operations, AQ:SO'C:MAG:SAF
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 5, 2015