TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 19, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 15-028-11, Furnish and Deliver Miscellaneous Laboratory Supplies to Various Locations for a One (1) Year Period, Group A, to Thomas Scientific Inc., in an amount not to exceed $49,359.00, and Group B, to VWR International, LLC, in an amount not to exceed $9,630.62, Account 101-20000-623570
Body
Dear Sir:
On December 18, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 15-028-11 furnish and deliver miscellaneous laboratory supplies to various locations for a one (1) year period, beginning approximately April 1, 2015 and ending March 31, 2016.
In response to a public advertisement of January 14, 2015, a bid opening was held on February 3, 2015. The bid tabulation for this contract is:
GROUP A: FILTERS
THOMAS SCIENTIFIC, INC. $49,359.00
JADE SCIENTIFIC, INC. $52,355.00
FISHER SCIENTIFIC COMPANY, LLC $52,887.80
A. DAIGGER & COMPANY, INC. $53,607.90
VWR INTERNATIONAL, LLC $54,739.30
GROUP B: LABORATORY SUPPLIES
VWR INTERNATIONAL, LLC *$9,630.62
THOMAS SCIENTIFIC, INC. $11,100.14
JADE SCIENTIFIC, INC. $13,284.00
A. DAIGGER & COMPANY, INC. *$13,485.50
FISHER SCIENTIFIC COMPANY, LLC *$13,701.02
*corrected total
Three hundred nineteen (319) companies were notified of the contract being advertised and twenty two (22) companies requested specifications.
Thomas Scientific, Inc., the lowest responsible bidder for Group A is proposing to perform the contract in accordance with the specifications. The estimated cost for Group A of this contract was $50,000.00, placing the total bid of $49,359.00 approximately 1.3 percent below the estimate.
VWR International, LLC, the lowest responsible bidder for Group B is proposing to perform the contract in accordance with the specifications. The estimated cost for Group B of this contract was $12,000.00, placing the bid total of $9,630.62 approximately 19.7 percent below the estimate.
Thomas Scientific Inc., is not registered to transact business in Illinois, but has submitted a certificate of good standing from the State of New Jersey. The Department of Procurement and Materials Management has received approval from the Executive Director to move forward with the recommendation to award.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 15-028-11, Group A, to Thomas Scientific, Inc., in an amount not to exceed $49,359.00 and Group B, to VWR International, LLC, in an amount not to exceed $9,630.62.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract.
Funds are available in Account 101-20000-623570.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MB:dp
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 19, 2015
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