TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 19, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease Contract 04-131-2D Rehabilitation of the A/B and C/D Service Tunnels - Phase One, Stickney WRP, to F.H. Paschen/S.N. Nielsen in an amount of $25,120.10, from an amount of $13,745,410.79, to an amount not to exceed $13,720,290.69, Account 401-50000-645750, Purchase Order 5001396
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Dear Sir:
On January 17, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 04-131-2D Rehabilitation of the A/B and C/D Service Tunnels - Phase One, Stickney Water Reclamation Plant, to F.H. Paschen/S.N. Nielsen, in an amount not to exceed $13,615,000.00. The scheduled contract completion date is August 8, 2016.
As of March 6, 2015, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $130,410.79 from the original amount awarded of $13,615,000.00. The current contract value is $13,745,410.79. The prior approved change orders reflect a 0.96% increase to the original contract value.
The contract documents call for the removal and reinstallation of the existing high pressure steam and condensate pipelines located in Area 2 of the C/D Service Tunnel. The pipelines were removed and supported, per the contract documents, to allow for the structural repairs of the tunnel. However, prior to the pipelines being reinstalled, the engineer determined that a new loop in the steam and condensate systems would need to be installed under an upcoming project. The existing pipelines will be increased in size to handle the additional loads. Because of this increase, any supports and anchors which were to be installed under the subject contract may not be able to be reused, as they would not be sized for the larger pipelines or in the correct locations. Therefore, reinstallation of the existing pipelines is no longer needed and replacement of the high pressure steam and condensate pipelines, with all necessary supports and anchors, will be performed under an upcoming project. The contractor submitted a cost proposal (CCO-009) for a credit in the amount of $25,120.10. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondences 426, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute the change order to decrease Contract 04-131-2D in an amount of $25,120.10 (0.18% of the current contract value), from an amount of $13,745,410.79, to an amount not to exceed $13,720,290.69.
Funds will be restored to Account 401-50000-645750.
Requested, Catherine A. O'Connor, Director of Engineering, MVL:JAW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 19, 2015
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