TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 19, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order and enter into an agreement with Rodney Hunt-Fontaine, Inc., to Inspect, Adjust, Service and Repair the 48 Inch Allis-Chalmers Rotovalve Discharge Valve of the Main Sewage Pump No. 8 at the Mainstream Pumping Station, in a total amount not to exceed $200,000.00, Account 201-50000-645750, Requisition 1388813
Body
Dear Sir:
Authorization is requested to issue purchase order and enter into an agreement with Rodney Hunt-Fontaine, Inc., to inspect, adjust, service and repair the 48 inch Allis-Chalmers Rotovalve Discharge Pump No. 8 at the Mainstream Pumping Station. The services are needed to maintain reliability of the Pump Station in preparation for the McCook Reservoir being put into service. All services will be provided by December 31, 2015.
Rodney Hunt-Fontaine, Inc., the sole source provider of the services, has submitted prices for the services required. Inasmuch as Rodney Hunt-Fontaine, Inc., is the only source of supply for the service required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Rodney Hunt-Fontaine, Inc., is not registered to transact business in Illinois, but has submitted a certificate of good standing from the Commonwealth of Massachusetts. The Maintenance and Operations Department has received approval from the Executive Director to move forward with their recommendation to award.
The Multi-Project Labor Agreement is not applicable because of the specialized nature of the work.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Rodney Hunt-Fontaine, Inc., in an amount not to exceed $200,000.00.
Funds are available in Account 201-50000-645750.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:slk
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 19, 2015