TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 19, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 15-699-11, Services of Heavy Equipment with Operators, to K.L.F. Enterprises, Inc, in an amount not to exceed $2,033,677.00, Account 101-66000-612520, Requisition 1379144
body
Dear Sir:
On October 2, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 15-699-11 Services of Heavy Equipment with Operators.
In response to a public advertisement of December 17, 2014, a bid opening was held on January 27, 2015. The bid tabulation for this contract is:
K.L.F. ENTERPRISES, INC. $2,033,677.00
M.A.T. LEASING, INC. $2,248,161.40
Three hundred ninety-three (393) companies were notified of this contract being advertised and fifteen (15) companies requested specifications.
K.L.F. Enterprises, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract was $2,190,000.00, placing the total bid of $2,033,677.00, approximately 7.2 percent below the estimate.
K.L.F. Enterprises, Inc., is in compliance with the Affirmative Action Interim Ordinance Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract are 20 percent MBE, 10 percent WBE, and bidder offers WBE credits to satisfy SBE participation.
K.L.F. Enterprises, Inc., has executed the Multi-Project Labor Agreement (MPLA) certificate as required. The construction trades that are anticipated to be used on this contract are: operating engineers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately nine (9) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 15-699-11, to K.L.F. Enterprises, Inc., in an amount not to exceed $2,033,677.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2015 expenditure, in the amount of $730,000.00, are available in Account 101-66000-612520. The estimated expenditures for 2016 and 2017 are $650,000.00 and $653,677.00, respectively. Funds for 2016 and 2017 expenditures are contingent on the Board of Commissioners' approval of the District's budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 19, 2015
Attachment