TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 19, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 15-107-11 Furnish, Deliver and Install Two GC-2014 Capillary FIDs for Volatile Fatty Acids, estimated cost $39,987.20, Account 101-16000-634970, Requisition 1390072
Body
Dear Sir:
Contract documents and specifications have been prepared to furnish, deliver and install two (2) GC-2014 Capillary FIDs for Volatile Fatty Acids for the Monitoring and Research (M&R) Department, Calumet Analytical Laboratory (CAL). This contract begins approximately May 29, 2015 and ends on December 31, 2015.
The purpose of this contract is to obtain equipment that will be used by CAL to analyze Volatile Fatty Acids to monitor the health of digester units throughout the District and to support Environmental Monitoring and Research Division (EM&RD) research studies, such as the current Stickney Phosphorous Uptake and Release Tests, Calumet and Stickney Enhanced Biological Phosphorus Removal, Kirie Enhanced Biological Phosphorous Removal Pilot, NANI Biosolids Samples (CALSMA, LASMA, and HASMA) for application to farmland, etc.
The new equipment will replace existing instrumentation in the M&R Department, Analytical Laboratories Division (ALD), according to the metrics outlined in the ALD Instrument Performance Metrics Chart. Combined, the instruments have required six service visits in the last year, which has caused significant down time in providing results to the EM&RD and other clients. In addition, for 2015, Bruker, the manufacturer, no longer supports the existing instruments. Based on conservative estimates of contract laboratory sample preparation and analysis costs, the payback time for the purchase of these instruments is fourteen to fifteen months. The existing equipment can be traded in.
The instruments should be capable of analyzing samples unattended, thereby extending the workday and increasing the throughput of the laboratory. Once a batch of samples is loaded, the technician operating the instrument is free to perform other tasks while the instrument is in operation.
The estimated cost for this contract is $39,987.20.
A bid deposit is not required for this contract.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise April 8, 2015
Bid Opening April 28, 2015
Award May 14, 2015
Completion December 31, 2015
Funds are available in Account 101-16000-634970.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 15-107-11.
Requested, Thomas C. Granato, Director of Monitoring and Research, TCG:MPC:KB:RA:mh
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 19, 2015