TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 9, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 15-632-11 Furnishing and Delivering Sodium Hypochlorite, estimated cost $8,271,630.50, Accounts 101-67000/68000/69000-623560, Requisitions 1394416, 1393461, 1396208, 1393431, 1388449 and 1393031
Body
Dear Sir:
Contract documents and specifications have been prepared for furnishing and delivering sodium hypochlorite, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure sodium hypochlorite for a three-year period. Sodium hypochlorite is used for disinfection.
The estimated cost for this contract is $8,271,630.50. The estimated 2015, 2016, 2017 and 2018 expenditures are $843,570.50, $2,807,220.00, $2,807,220.00 and $1,813,620.00 respectively.
The bid deposit for this contract is $165,000.00.
The contract specifications require that deliveries commence within five days after the purchase order is mailed and terminate three years thereafter.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D will not be included because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise May 13, 2015
Bid Opening June 2, 2015
Award June 18, 2015
Completion June 29, 2018
Funds for the current year are available in Accounts 101-67000/68000/69000-623560. Funds for subsequent years 2016, 2017 and 2018, are contingent on the Board of Commissioners' approval of the District's budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 15-632-11.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, AQ:SO'C:MAG:SAF:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 9, 2015