TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 9, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 15-813-21 Rehabilitation of Buildings at the Prairie Plan site in Fulton County, Illinois, estimated cost $250,000.00, Account 201-50000-645680, Requisition 1389635
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 15-813-21 Rehabilitation of Buildings at the Prairie Plan site in Fulton County, Illinois at the request of the Maintenance and Operations Department.
The purpose of this contract is to replace asphalt and metal roof sections, lumber purlins, gutters, downspouts, multiple windows and frames, flashing, siding, exterior doors, miscellaneous exterior items, as well as performing plumbing and electrical upgrades and minor repairs, at the main office building, "B" building, oil shed and the Wier farmhouse in Fulton County, Illinois. This will protect these structures' integrity and soundness, prevent unsafe conditions related to rafter failure, create a more energy efficient building envelope, make the buildings easier to maintain and avoid expensive repairs in the future.
The estimated cost for this contract is $250,000.00.
The bid deposit for this contract is $12,500.00.
The Contractor shall complete all of the required work by December 31, 2015.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract because the work takes place in Fulton County, Illinois.
The Affirmative Action Interim Ordinance Appendix D will be included in this contract. The type of work to be performed under the contract is within the "Miscellaneous Building Construction" category for establishing Minority-owned Business Enterprises (MBE), Women-owned Business Enterprises (WBE) and Small Business Enterprises (SBE) utilization goals. The WBE, MBE and SBE utilization goals for this contract are: 10% Minority Business Enterprises (MBE) and/or 10% Women's Business Enterprises (WBE) and 10% Small Business Enterprises (SBE).
It is estimated that this contract will employ up to ten personnel.
The tentative schedule for this contract is as follows:
Advertise April 29, 2015
Bid Opening May 26, 2015
Award June 18, 2015
Completion December 31, 2015
Funds are available in Account 201-50000-645680.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 15-813-21.
Requested, Manju Prakash Sharma, Director of Maintenance & Operations, AQ:SO'C:MAG:SAF
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 9, 2015