TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 9, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 15-620-11 Radio Communication Equipment Repairs, estimated cost $82,200.00, Account 101-69000-612840, Requisition 1380480
Body
Dear Sir:
Contract documents and specifications have been prepared for Radio Communication Equipment Repairs, at the request of the Maintenance and Operations Department.
The purpose of this contract is to repair, replace, inspect, and test various radio equipment located throughout the District and at the Willis Tower for communication between and within the plants, base stations, vehicles, boats, and plant personnel.
The estimated cost for this contract is $82,200.00. The estimated 2015, 2016, 2017 and 2018 expenditures are $20,550.00, $27,400.00, $27,400.00 and $6,850.00 respectively.
The bid deposit for this contract is $4,100.00.
The Multi-Project Labor Agreement is not included in this contract because the work will be performed by personnel trained in radio communication equipment.
The Affirmative Action Interim Ordinance, Appendix D, will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
It is estimated that this contract will employ three to four personnel.
The tentative schedule for this contract is as follows:
Advertise May 13, 2015
Bid Opening June 2, 2015
Award June 18, 2015
Completion March 31, 2018
Funds for 2015 are available in Account 101-69000-612840. Funds for 2016, 2017 and 2018 are contingent on the Board of Commissioners' approval of the District's budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 15-620-11.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, AQ:SO'C:MAG:SAF:sj
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 9, 2015