TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 9, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 15-416-11 Providing Operating Engineering Services to the Main Office Building Complex for a Thirty-Six (36) Month Period, estimated cost $3,065,400.00, Accounts 101-15000-612370, 612390, Requisition 1395251
Body
Dear Sir:
Contract documents and specifications have been prepared for providing operating engineering services to the Main Office Building Complex for a thirty-six (36) month period.
The purpose of this contract is to provide operating engineers, mechanical support, repairs, preventive maintenance, and inspection services, for a thirty-six (36) month period, starting October 1, 2015 and ending September 30, 2018.
The estimated cost for this contract is $3,065,400.00. The estimated 2015, 2016, 2017, and 2018 expenditures are $255,450.00, $1,021,800.00, $1,021,800.00, and $766,350.00 respectively.
The bid deposit for this contract is $153,300.00.
The contract specifications require that all work shall commence on October 1, 2015 or upon approval of the Contractor's Bond, whichever occurs later, and terminate thirty-six (36) months thereafter or upon expenditure of available funds, whichever occurs sooner.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
The Affirmative Action Interim Ordinance Appendix D will not be included in this contract because it does not provide practical or cost-effective opportunities for direct nor indirect sub-contracting.
The tentative schedule for this contract is as follows:
Advertise April 22, 2015
Bid Opening May 19, 2015
Award June 18, 2015
Completion September 30, 2018
Funds for the current year are available in Accounts 101-15000-612370, 612390. Funds for the subsequent years, 2016, 2017, and 2018, are contingent on the Board of Commissioners' approval of the District's budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 15-416-11.
Requested, Eileen M. McElligott, Administrative Services Manger, JPN:SKL:MW:WG:SL
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 9, 2015