TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 9, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase purchase order and amend the agreement with AT&T Corporation for Co-Location Services in an amount of $54,000.00 from an amount of $1,191,244.98, to an amount not to exceed $1,245,244.98, Account 101-27000-612210, Purchase Order 3067251
Body
Dear Sir:
On December 2, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with AT&T Corporation (AT&T) to furnish and deliver co-location services for a period of 36 months, in an amount not to exceed $650,722.00.
As of March 24, 2015 the attached list of change orders has been approved. The effect of these change orders resulted in a net increase in an amount of $540,522.98 from the original amount awarded of $650,722.00. The current contract value is $1,191,244.98. The prior approved change orders reflect an 83.1% increase to the original contract value.
The Information Technology Department competitively bid this service and Latisys-Chicago, LLC was selected and approved by the Board on November 6, 2014. Additional funds are being requested to extend this service until AT&T can install the necessary communication circuits at Latisys-Chicago, LLC which will allow for the relocation of the District's equipment to that site. AT&T was unable to complete the needed work in the three-month extension approved by the Board on December 18, 2014. The Information Technology Department anticipates an additional two months is required for AT&T to successfully complete the installation and testing, extending the contract to May 31, 2015.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order in an amount of $54,000.00 (5% of the current contract value), from an amount of $1,191,244.98, to an amount not to exceed $1,245,244.98.
Funds are available in Account 101-27000-612210.
Requested, Ellen Barry, Acting Director of Information Technology, EB:RP:ML:PK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 9, 2015
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