TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 9, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 15-683-11 Furnishing and Delivering Crushed Stone, Sand and Gravel to Various Locations, estimated cost $295,300.00, Accounts 101-66000/67000/68000/69000-623130, Requisitions 1376697, 1394962, 1376964, 1394646, 1392170, 1376718 and 1393017
Body
Dear Sir:
Contract documents and specifications have been prepared for furnishing and delivering crushed stone, sand and gravel to various locations, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure crushed stone, sand and gravel to maintain the roads in the various plant areas over a three-year period.
The estimated cost for this contract is $295,300.00. The estimated 2015, 2016, 2017 and 2018 expenditures are $61,300.00, $90,600.00, $90,600.00 and $52,800.00 respectively.
The bid deposit for this contract is $14,800.00.
The contract period shall begin five days after the mailing date of a purchase order, and shall terminate on December 31, 2018, or upon expenditure of available funds, whichever occurs sooner.
The Affirmative Action Interim Ordinance Appendix D, and the Multi-Project Labor Agreement (MPLA) are not applicable to this contract, because it is primarily a furnish and deliver contract.
It is estimated that this contract will employ five to six personnel.
The tentative schedule for this contract is as follows:
Advertise May 13, 2015
Bid Opening June 2, 2015
Award June 18, 2015
Completion December 31, 2018
Funds for the current year are available in Accounts 101-66000/67000/68000/69000-623130. Funds for the subsequent years 2016, 2017 and 2018, are contingent on the Board of Commissioners' approval of the District's budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 15-683-11.
Requested, ManjuPrakash Sharma, Director of Maintenance and Operations, AQ:SO'C:MAG:SAF:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 9, 2015