TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 9, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease purchase order to LAI, LTD., to Furnish and Deliver Process Equipment Parts to Various Locations, in an amount of $15,830.77, from an amount of $615,277.89, to an amount not to exceed $599,447.12, Accounts 101-67000-623070, 623270, 623090, Purchase Order 3076288
Body
Dear Sir:
On March 21, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase orders to LAI, LTD., to furnish and deliver process equipment parts to various locations, in an amount not to exceed $802,000.00. The purchase order expires on December 31, 2015.
As of March 18, 2015, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $186,722.11 from the original amount awarded of $802,000.00. The current contract value is $615,277.89. The prior approved change orders reflect a 23.3% decrease to the original contract value.
A decrease is being requested because the estimated 2015 expenditure has been reduced.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order in an amount of $15,830.77 (approximately 2.6% of the current contract value) from an amount of $615,277.89, to an amount not to exceed $599,447.12.
Funds will be restored in Accounts 101-67000-623070, 623270, 623090.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, AQ:SO'C:MAG:SAF:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 9, 2015
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