TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 9, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Report on rejection of bids for Contract 15-988-11, Inspection, Testing and Repair of Railroad Crossing Signal Systems, estimated cost $69,000.00
Body
Dear Sir:
On November 20, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 15-988-11, Inspection, Testing and Repair of Railroad Crossing Signal Systems.
In response to a public advertisement of February 18, 2015, a bid opening was held on March 10, 2015. The bid tabulation for this contract is:
RAILROAD SIGNAL INTERNATIONAL LLC $227,700.00
Two hundred sixty eight (268) companies were notified of this contract being advertised and five (5) companies requested specifications.
The sole bid, submitted by Railroad Signal International LLC, is approximately 230 percent above the estimate and is considered too high for an award. Therefore, the bid is rejected in the best interest of the public. The Director of Procurement and Materials Management has informed Railroad Signal International LLC of this action.
The Maintenance and Operations Department has indicated that they will re-advertise the contract or explore other means to obtain the services needed through an Intergovernmental Agency agreement.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 9, 2015