TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 9, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 15-753-11 Contract Farming at the Hanover Park Water Reclamation Plant, estimated cost $374,000.00, Accounts 101-67000-612520/612530, Requisition 1392683
Body
Dear Sir:
Contract documents and specifications have been prepared for contract farming at the Hanover Park Water Reclamation Plant, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure farming operations and sub-surface injection of biosolids for the fields at the Hanover Park Water Reclamation Plant.
The estimated cost for this contract is $374,000.00. The estimated 2015 and 2016 expenditures are $187,000.00 and $187,000.00 respectively.
The bid deposit for this contract is $18,700.00.
The contract specifications require that all work commence after approval of the Contractor's Bond and terminate two years thereafter.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Interim Ordinance Appendix D will not be included because of the low availability of farm management subcontractors to perform the scope of work.
It is estimated that this contract will employ two to five personnel.
The tentative schedule for this contract is as follows:
Advertise April 15, 2015
Bid Opening May 5, 2015
Award May 21, 2015
Completion December 31, 2016
Funds for the current year are available in Accounts 101-67000-612520/612530. Funds for subsequent year 2016, are contingent on the Board of Commissioners' approval of the District's budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 15-753-11.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, AQ:SO'C:MAG:SAF:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 9, 2015.