TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 23, 2015
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 15-104-11 Furnish and Deliver Repairs, Service and Parts for American Sigma/Hach Auto Samplers, Flow Meters and Sampling Accessories, estimated cost $57,367.00, Accounts 101-16000-612970 and 623570, Requisition 1395918
Body
Dear Sir:
Contract documents and specifications have been prepared to furnish and deliver repairs, service and parts for American Sigma/Hach Auto Samplers, flow meters and sampling accessories. This contract begins approximately on July 1, 2015 and ends on June 30, 2017.
The purpose of this contract is to repair, service, and certify accuracy of flow meters, repair and service automatic samplers, and provide custom sampling accessories for the Monitoring and Research (M&R) Department, Industrial Waste Division, at the Stickney Water Reclamation Plant. This is a recurring service that will reduce the need for purchasing new equipment and allow the District to keep up with mandated sampling requirements.
The estimated cost for this contract is $57,367.00. The estimated 2015, 2016, and 2017 expenditures are $15,867.00, $27,000.00, and $14,500.00, respectively.
The bid deposit for this contract is $2,868.35.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise May 6, 2015
Bid Opening May 19, 2015
Award June 4, 2015
Completion June 30, 2017
Funds for the current year are available in Account 101-16000-612970 and 623570. Funds for subsequent years, 2016 and 2017, are contingent on the Board of Commissioners' approval of the District's budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 15-104-11.
Requested, Thomas C. Granato, Director of Monitoring and Research, TCG:MPC:KB:RA:mh
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 23, 2015