TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 23, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease Contract 08-170-3D (REBID) Office, Shop & Storage Facility Service Tunnel Rehabilitation, Stickney Water Reclamation Plant, to Path Construction Company, Inc. in an amount of $15,515.49, from an amount of $801,848.95, to an amount not to exceed $786,333.46, Account 401-50000-645750, Purchase Order 5001402
Body
Dear Sir:
On April 4, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 08-170-3D (REBID) Office, Shop & Storage Facility Service Tunnel Rehabilitation, Stickney Water Reclamation Plant, to Path Construction Company, Inc. in an amount not to exceed $747,800.00. This contract reached substantial completion on November 11, 2014.
As of April 10, 2015, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $54,048.95 from the original amount awarded of $747,800.00. The current contract value is $801,848.95. The prior approved change orders reflect a 7.23% increase to the original contract value.
The contract documents call for the installation of an exhaust fan, ductwork and associated appurtenances to serve the Offices, Shop and Storage Service Tunnel. During excavation of the area for the exhaust fan ductwork installation, underground utility piping was encountered which was not shown on the underground utility survey. To allow for the installation of the ductwork, the excavation would need to be extended beyond that which was included in the contract. The engineer made a good faith effort to coordinate the excavation work with the contractor, but was unable to come to an agreement regarding the cost of the additional excavation. Therefore, the engineer made the decision to eliminate the fan and ductwork installation from the contract scope of work. The contractor submitted cost proposal (CCO-007) for a credit in the amount of $15,515.49. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence 184, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute the change order to decrease Contract 08-170-3D (REBID) in an amount of $15,515.49 (1.93% of the current contract value), from an amount of $801,848.95, to an amount not to exceed $786,333.46.
Funds will be restored to Account 401-50000-645750.
Requested, Catherine A. O'Connor, Director of Engineering, MVL:JAW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 23, 2015
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