TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 23, 2015
COMMITTEE ON STORMWATER MANAGEMENT
Mr. David St. Pierre, Executive Director
Title
Authority to enter into an Intergovernmental Agreement with and make payment to Cook County acting through its Department of Transportation and Highways (CCDTH) for the design, construction, operation and maintenance of the Roberts Road Trunk Sewer and Drainage Improvements from 86th Street to 79th Street in the Villages of Justice and Bridgeview, Illinois under Phase II of the Stormwater Management Program, with payment to CCDTH in an amount not to exceed $1,250,000.00, Account 401-50000-645690
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Dear Sir:
Authorization is requested to enter into an Intergovernmental Agreement (IGA) with CCDTH, for the Roberts Road Trunk Sewer and Drainage Improvements from 86th Street to 79th Street under Phase II of the Stormwater Management Program, with payment to CCDTH in an amount not to exceed $1,250,000.00.
On September 19, 2013, the Board of Commissioners authorized the District to begin negotiations with several agencies, including CCDTH, for IGAs that would include provisions allowing for the District to provide funding towards the construction of various stormwater projects. CCDTH's Roberts Road Trunk Sewer and Drainage Improvements project consist of the installation of a new storm sewer in Roberts Road as depicted in the attached exhibit. This project will provide direct flood reduction benefits to an estimated 30 commercial and residential structures and will reduce storm related access impacts along the roadway between 86th Street to 79th Street. The District and CCDTH have agreed in principle to the terms of the IGA, which include payment by the District for construction of the captioned project in an amount not to exceed $1,250,000.00. Partial payments to CCDTH will be made at predefined intervals during construction, which is anticipated to occur in 2015. CCDTH will also contribute approximately $1,135,294.00 towards future construction costs. The IGA requires CCDTH to award all project-related construction contracts using the District's Purchasing Act, Multi-Project Labor Agreement, and Affirmative Action Requirements as minimum requirements. CCDTH will assume responsibility for design, construction, perpetual maintenance and operation of the project, and be solely responsible for any change orders to the project. The IGA also contains provisions which allow the District to review the project's design and perform inspections after the project is constructed.
Based on the foregoing, it is requested that the Board of Commissioners grant authority to enter into an IGA with CCDTH and make payment to CCDTH in an amount not to exceed $1,250,000.00 for the design, construction, operation and maintenance of Roberts Road Trunk Sewer and Drainage Improvements from 86th Street to 79th Street under Phase II of the Stormwater Management Program. It is further requested that the Chairman of the Committee on Finance, the Executive Director, and the Clerk be authorized to execute said agreement on behalf of the District, as well as any documents necessary to effectuate the transaction and conveyance, upon approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Funds are available in Account 401-50000-645690.
Requested, Catherine A. O'Connor, Director of Engineering, WSS:JPM
Recommended, David St. Pierre, Executive Director
Respectfully Submitted, Michael A. Alvarez, Chairman Committee on Stormwater Management
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 23, 2015
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