TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 23, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease Contract 91-177-CE Distributed Control System for Solids Processes at Stickney Water Reclamation Plant, Mainstream Pumping Station, and Other Remote Stations, SSA, to Divane Brothers Electric Company in an amount of $61,311.60, from an amount of $32,926,737.49, to an amount not to exceed $32,865,425.89, Account 401-50000-645650, Purchase Order 5000978
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Dear Sir:
On January 8, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 91-177-CE Distributed Control System for Solids Processes at Stickney Water Reclamation Plant (SWRP), Mainstream Pumping Station, and Other Remote Stations, SSA, to Divane Brothers Electric Company, in an amount not to exceed $32,242,242.89. Due to unanticipated delays, the current projected substantial completion date is June 30, 2015.
As of April 10, 2015, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in the amount of $684,494.60 from the original amount awarded of $32,242,242.89. The current contract value is $32,926,737.49. The prior approved change orders reflect a 2.12% increase to the original contract value.
The contract includes installation of DCS equipment at the Mainstream Pumping Station. During investigation by the contractor, it was observed that the existing Cables 18-0616, 18-0619, 18-1105, and 18-1125 are in good condition. Engineering has confirmed and it has been determined that there is no need to replace them at this time. The contractor submitted a cost proposal (CCO-047) for a credit in the amount of $61,311.60. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence 639, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 91-177-CE in an amount of $61,311.60 (0.19% of the current contract value), from an amount of $32,926,737.49, to an amount not to exceed $32,865,425.89.
Funds will be restored to Account 401-50000-645650.
Requested, Catherine A. O'Connor, Director of Engineering, MVL:GG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 23, 2015
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