TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 23, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 02-111-3M (Re-Bid), TARP Pump #8 Rehabilitation, Main Stream Pumping Station, to Broadway Electric, Inc., in an amount not to exceed $4,533,000.00, plus a five (5) percent allowance for change orders, in an amount of $226,650.00, for a total amount not to exceed $4,759,650.00. Account 401-50000-645700 Requisition 1345011
Body
Dear Sir:
On August 9, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 02-111-3M, TARP Pump #8 Rehabilitation, Main Stream Pumping Station.
In response to a public advertisement of August 29, 2012, a bid opening was held on October 30, 2012. All bids were rejected, as reported at the November 15, 2012 board meeting.
On November 6, 2014, the Board of Commissioners approved an increase to the cost estimate from $2,500,000.00 to $4,500,000.00.
In response to a public re-advertisement of December 3, 2014, a bid opening was held on January 27, 2015. The bid tabulation for this contract is:
BROADWAY ELECTRIC, INC. $4,533,000.00
Nine hundred sixty-three (963) companies were notified of this contract being advertised and forty-three (43) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders' list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders' survey revealed the following reasons for not bidding: could not bid competitively, could not get pricing from subcontractors and did not want to be prime contractor. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract
Broadway Electric, Inc., the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $4,500,000.00, placing the bid of $4,533,000.00, approximately .8 percent above the estimate.
Broadway Electric, Inc., is in compliance with the Affirmative Action Interim Ordinance Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract are 20 percent MBE, 9 percent WBE and the bidder offers MBE credits to satisfy SBE participation.
Broadway Electric, Inc., has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following construction trades will be utilized under this contract: carpenters, electricians, laborers, millwrights, painters, pipefitters, sheet metal workers and steel erectors. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately forty-four (44) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 02-111-3M (Re-Bid) to Broadway Electric, Inc., in an amount not to exceed $4,533,000.00, plus a five (5) percent allowance for change orders, in an amount of $226,650.00, for a total amount not to exceed $4,759,650.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The estimated completion date is within 365 calendar days after approval of the Contractor's Bond.
Funds are available in Account 401-50000-645700.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 23, 2015
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