TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 23, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 15-033-11, Furnish and Deliver Miscellaneous Air Filters to Various Locations, for a One (1) Year Period, Groups A and B to Brucker Company, Inc., in an amount not to exceed $37,837.36, Group C to Anchor Mechanical, Inc., in an amount not to exceed $3,052.50, and Group D to Brookaire Company, LLC, in an amount not to exceed $11,011.84 Account 101-20000-623270
Body
Dear Sir:
On February 5, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 15-033-11 Furnish and Deliver Miscellaneous Air Filters to Various Locations for a One (1) Year Period, beginning approximately June 1, 2015 and ending May 31, 2016.
In response to a public advertisement of February 18, 2015, a bid opening was held on March 17, 2015. The bid tabulation for this contract is:
GROUP A: PLEATED AIR FILTERS
BRUCKER COMPANY, INC. $27,398.74
BROOKAIRE COMPANY, LLC *$32,287.94
ANCHOR MECHANICAL, INC. *$39,328.72
GROUP B: AIR CONDITIONING FILTERS - BAG TYPE
BRUCKER COMPANY, INC. $10,438.62
BROOKAIRE COMPANY, LLC $12,026.76
ANCHOR MECHANICAL, INC. $21,578.88
GROUP C: FIBERGLASS AIR FILTERS
ANCHOR MECHANICAL, INC. $3,052.50
BRUCKER COMPANY, INC. $3,150.00
BROOKAIRE COMPANY, LLC $3,195.00
GROUP D: AIR CONDITIONING FILTERS - PAD TYPE
BROOKAIRE COMPANY, LLC $11,011.84
ANCHOR MECHANICAL, INC. $14,233.56
*corrected total
Six hundred fourteen (614) companies were notified of the contract being advertised and twenty-one (21) companies requested specifications.
Brucker Company, Inc., the lowest responsible bidder for Groups A and B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A and B of this contract was $40,000.00, placing the total bid of $37,837.36 approximately 5.4 percent below the estimate.
Anchor Mechanical, Inc., the lowest responsible bidder for Group C, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group C of this contract was $2,000.00, placing the total bid of $3,052.50 approximately 52.6 percent above the estimate.
Brookaire Company, LLC, the lowest responsible bidder for Group D is proposing to perform the contract in accordance with the specifications. The estimated cost for Group D of this contract was $14,000.00, placing the total bid of $11,011.84 approximately 21.3 percent below the estimate.
Brookaire Company, LLC is not currently authorized to transact business in Illinois but has submitted an application for authority to transact business in Illinois and has provided a certificate of good standing from the State of New Jersey. The Department of Procurement and Materials Management has received approval from the Executive Director to move forward with the recommendation to award.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 15-033-11, Groups A and B to Brucker Company, Inc., in an amount not to exceed $37,837.36, Group C to Anchor Mechanical, Inc., in an amount not to exceed $3,052.50, and Group D to Brookaire Company, LLC, in an amount not to exceed $11,011.84.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. Funds are available in Account 101-20000-623270.
Recommended, Darlene A. LoCascio, Director of Procurement and Material Management, DAL:SEB:MB:jt
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 23, 2015
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