TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 23, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 15-801-21, Replace a Crane Maintenance Platform at the Calumet Water Reclamation Plant, to Sievert Electric Service and Sales Company, in an amount not to exceed $49,150.00, Account 201-50000-645650, Requisition 1384319
Body
Dear Sir:
On November 6, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 15-801-21, Replace a Crane Maintenance Platform at the Calumet Water Reclamation Plant.
In response to a public advertisement of March 11, 2015, a bid opening was held on March 31, 2015. The bid tabulation for this contract is:
SIEVERT ELECTRIC SERVICE AND SALES COMPANY $49,150.00
Four hundred and eighteen (418) companies were notified of this contract being advertised and nine (9) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders' list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders' survey revealed the following reasons for not bidding: scope of work to small to bid competitively and work was out of scope of business. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Sievert Electric Service and Sales Company, the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $50,000.00, placing the bid of $49,150.00, approximately 2 percent below the estimate.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Interim Ordinance.
Sievert Electric Service and Sales Company has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following construction trades will be utilized on this contract: electricians and ironworkers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately five (5) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 15-801-21 to Sievert Electric Service and Sales Company, in an amount not to exceed $49,150.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in account 201-50000-645650.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 23, 2015