TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 23, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 15-864-11, Seal Coating of Roads and Repaving at the Prairie Plan Site in Fulton County, Illinois, to Illinois Paving Company, A Division of United Contractors Midwest, Inc., in an amount not to exceed $47,784.00, Account 101-68000-612420, Requisition 1390092
Body
Dear Sir:
On February 19, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 15-864-11, Seal Coating of Roads and Repaving at the Prairie Plan Site in Fulton County, Illinois.
In response to a public advertisement of March 18, 2015, a bid opening was held on April 7, 2015. The bid tabulation for this contract is:
ILLINIOS VALLEY PAVING CO., A DIVISION OF $47,784.00
UNITED CONTRACTORS MIDWEST, INC.
Four hundred and four (404) companies were notified of this contract being advertised and six (6) companies requested specifications.
Illinois Valley Paving Co., A Division of United Contractors Midwest, Inc., the sole bidder for this contract, is proposing to perform the contract in accordance with the specifications.
The Director of Procurement and Materials Management has reviewed the bidders' list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders' survey revealed the other planholders are not interested in bidding at this time or do not bid on contracts, they just post contract information on the internet. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
The estimated cost for this contract was $44,000.00, placing the bid of $47,784.00, approximately 8.6 percent above the estimate.
The Affirmative Action Interim Ordinance Appendix D was not included in this Contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Interim Ordinance.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the work site is located in Fulton County, Illinois.
The contract will employ approximately nine to ten people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 15-864-11 to Illinois Paving Company, A Division of United Contractors Midwest, Inc., in an amount not to exceed $47,784.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contract will commence upon approval of the Contractor's Bond and shall terminate 160 calendar days thereafter, or by September 30, 2015, whichever occurs sooner.
Funds are available in Account 101-68000-612420.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:st
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 23, 2015