TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 23, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 15-616-11 Repair of Chillers at Various Service Areas, estimated cost, $490,000.00, Accounts 101-67000/68000/69000-612680/623070/623270, Requisitions 1378132, 1379577, 1380513, 1345005
Body
Dear Sir:
Contract documents and specifications have been prepared to repair chillers at various service areas at the request of the Maintenance and Operations Department.
These services are required to provide repairs and procure chiller parts in order to keep the chiller cooling equipment operational during the warm months of the year. The work is limited to specialized repairs and adjustments to the various chiller systems, which require the services of a trained chiller technician.
The estimated cost of this contract is $490,000.00. The estimated 2015, 2016 and 2017 expenditures are $163,300.00, $163,300.00 and $163,400.00 respectively.
The bid deposit for this contract is $24,500.00.
It is estimated that one to two people will be employed under this contract.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
The Affirmative Action Interim Ordinance Appendix D will not be included in this contract because the required services do not provide practical or cost effective opportunities for direct or indirect subcontracting.
The tentative schedule for this contract is as follows:
Advertise May 13, 2015
Bid Opening June 2, 2015
Award June 18, 2015
Completion December 31, 2017
Funds for 2015 are available in Accounts 101-67000/68000/69000-612680/623070/623270. Funds for 2016 and 2017 are contingent on the Board of Commissioner's approval of the District's budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 15-616-11.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, AQ:SO'C:MAG:SF:PLM
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 23, 2015