TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 7, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 15-672-11 Furnishing and Delivering Tires for Heavy Equipment to Various Locations, estimated cost $105,000.00, Account 101-66000-623250, Requisition 1394959
Body
Dear Sir:
Contract documents and specifications have been prepared for furnishing and delivering tires for heavy equipment to various locations, at the request of the Maintenance and Operations Department.
The purpose of this contract is for furnishing and delivering tires, rims and rim parts for wheel loaders, a motor grader, trucks, bobcats, skid steers and lift trucks at various locations. The contract will also require the acceptance and disposal of any worn or damaged tires.
The estimated cost for this contract is $105,000.00. The estimated 2015 and 2016 expenditures are $75,000.00 and $30,000.00 respectively.
The bid deposit for this contract is $5,200.00.
The contract specifications require that the contractor shall begin furnishing and delivering tires beginning five days after the mailing of a purchase order and all items shall be delivered by July 31, 2016.
The Multi-Project Labor Agreement is not included in this contract because it is a furnish and deliver type contract.
The Affirmative Action Interim Ordinance, Appendix D, will not be included in this contract because it is a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise May 27, 2015
Bid Opening June 16, 2015
Award July 9, 2015
Completion July 31, 2016
Funds for the current year are available in Account 101-66000-623250. Funds for the subsequent year, 2016, are contingent on the Board of Commissioner's approval of the District's budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 15-672-11.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, AQ:SO'C:MAG:SAF
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 7, 2015