TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 7, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 04-131-2D Rehabilitation of the A/B and C/D Service Tunnels - Phase One, Stickney Water Reclamation Plant, to F.H. Paschen/S.N. Nielsen in an amount of $203,003.37 from an amount of $13,764,050.36, to an amount not to exceed $13,967,053.73, Account 401-50000-645750, Purchase Order 5001396
Body
Dear Sir:
On January 17, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 04-131-2D Rehabilitation of the A/B and C/D Service Tunnels - Phase One, Stickney Water Reclamation Plant, to F.H. Paschen/S.N. Nielsen in an amount not to exceed $13,615,000.00. The scheduled contract completion date is August 8, 2016.
As of April 24, 2015, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $149,050.36 from the original amount awarded of $13,615,000.00. The current contract value is $13,764,050.36. The prior approved change orders reflect a 1.10% increase to the original contract value.
A net extra in the amount of $203,003.37 is necessary to perform additional partial depth floor repairs in the A/B and C/D Service Tunnels. During construction, an additional 122 square feet of tunnel floor slab was identified for repair. These repairs are compensable at a unit price rate of $250.00 per square feet, resulting in an extra of $30,500.00. The remaining $172,503.37 is for the concrete floor repairs exceeding contract specified depth of 2-1/2". These additional depth repairs are compensable at $202.73 per cubic foot, which was proposed by the contractor and was approved by the engineer under correspondence 406. The contractor submitted a cost proposal (CCO-014) for an extra in the amount of $203,003.37. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence 462, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 04-131-2D in an amount of $203,003.37 (1.47% of the current contract value), from an amount of $13,764,050.36, to an amount not to exceed $13,967,053.73.
Funds are available in Account 401-50000-645750.
Requested, Catherine A. O'Connor, Director of Engineering, MVL:JKK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 7, 2015
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