TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 7, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 14-918-22 (Re-Bid), Fence Line Extension and Repair at the Racine Avenue Pumping Station and 3500 S. Kedzie, to Ornelas Construction Company in an amount not to exceed $154,165.88, Account 201-50000-645680, Requisition 1377244
Body
Dear Sir:
On August 7, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 14-918-22 (Re-Bid), Fence Line Extension and Repair at the Racine Avenue Pumping Station and 3500 S. Kedzie.
In response to a public advertisement of October 8, 2014, a bid opening was held on November 4, 2014. No bids were received.
In response to a public re-advertisement of February 11, 2015, a bid opening was held on March 10, 2015. The bid tabulation for this contract is:
ORNELAS CONSTRUCTION COMPANY $154,165.88
Three hundred thirty-four (334) companies were notified of this contract being advertised and eleven (11) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders' list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders' survey revealed the following reason for not bidding: could not bid at this time. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Ornelas Construction Company, the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $155,000.00, placing the total bid of $154,165.88, approximately 1 percent below the estimate.
Ornelas Construction Company is in compliance with the Affirmative Action Interim Ordinance Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract are 24 percent MBE, 17 percent WBE and bidder offers themselves to satisfy SBE participation.
Ornelas Construction Company has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following trades will be utilized on this contract: operating engineers, laborers, electricians and ironworkers. The list of trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately six (6) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 14-918-22 (Re-Bid) to Ornelas Construction Company in an amount not to exceed $154,165.88, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The work under this contract shall commence upon approval of the Contractor's bond and be completed by August 31, 2015.
Funds for the expenditure are available in Accounts 201-50000-645680.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 7, 2015
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