TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 7, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 14-815-1S (Re-Bid), Sanitary Sewer Flow Metering Services, Various Locations, to ADS, LLC, in an amount not to exceed $232,944.00. Account 101-50000-601170, Requisition 1380474
Body
Dear Sir:
On August 7, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, 14-815-1S, Sanitary Sewer Flow Metering Services, Various Locations.
In response to a public advertisement of August 13, 2014, a bid opening was held on September 23, 2014. All bids were rejected, as reported at the February 5, 2015 Board meeting.
In response to a public re-advertisement of February 11, 2015, a bid opening was held on March 10, 2015. The bid tabulation for this contract is:
ADS LLC $232,944.00
RJN GROUP, INC. $236,110.00
SEWER SYSTEMS EVALUATIONS, INC. $265,710.00
Eight hundred forty-five (845) companies were notified of this contract being advertised and sixteen (16) companies requested specifications.
ADS LLC, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $400,000.00, placing the bid of $232,944.00, approximately 42 percent below the estimate.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because the services are not divisible for subcontracting.
The Multi-Project Labor Agreement will not be included in this contract because this classification of work does not fall within the provisions of the MPLA.
The contract will require approximately two (2) people for the services.
The purpose of Contract 14-815-1S (Re-Bid) is to perform temporary metering of flow in the Metropolitan Water Reclamation District of Greater Chicago's (MWRDGC) interceptors at various locations and to facilitate temporary flow metering of local sanitary sewer systems that are tributary to the MWRDGC's system. This project is a jointly-bid/separately-awarded contract wherein the MWRDGC advertised for bids on the scope of work consisting of known metering needs and potential additional metering needs within the MWRDGC's system. Should owners of local sewer systems wish to have flow metering performed within their own systems at the unit prices submitted by the successful bidder, they may enter into their own agreements with the successful bidder using the unit prices stated in the proposal. This arrangement is authorized by the Governmental Joint Purchasing Act, 30ILCS 525/0.01 et. seq., and is part of the contract documents.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 14-815-1S (Re-Bid) to ADS LLC, in an amount not to exceed $232,944.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The estimated completion date is within 730 calendar days after approval of Contractor's Bond.
Funds for the 2015 expenditure, in the amount of $178,000.00, are available in Account 101-50000-601170. The estimated expenditure for 2016 is $54,944.00. Funds for the 2016 expenditure are contingent on the Board of Commissioners' approval of the District's budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 7, 2015