TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 7, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order and enter into an agreement with Creative Information Systems, Inc., for SMSTurbo Scale Software Support, in a total amount not to exceed $15,466.52 for a three-year period, Account 101-66000-612820, Requisition 1393761
Body
Dear Sir:
At the Board Meeting of December 19, 2013, the Board authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement for Contract 13-RFP-10, Scale Software at the Six Biosolids Management Areas, with Creative Information Systems, Inc. This contract has expired.
Authorization is requested to issue a purchase order and enter into an agreement with Creative Information Systems, Inc., for SMSTurbo Scale Software Support.
The scope of work includes telephone support, custom report writing and routine software maintenance such as software patches and upgrades. The SMSTurbo scale software is currently in use on the scale systems at the following sites: LASMA, Harlem Avenue, Vulcan, Marathon and Calumet East and West.
Creative Information Systems, Inc., the sole source provider for software support for the SMSTurbo scale management software used by the District, has submitted prices for the services required. Inasmuch as Creative Information Systems, Inc., is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Creative Information Systems, Inc., is registered to transact business in Illinois and is in good standing.
The Multi-Project Labor Agreement is not applicable because this is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Creative Information Systems, Inc., in an amount not to exceed $15,466.52, for a period ending December 31, 2017.
Funds for the 2015 expenditures, in the amount of $5,000.00, are available in Account 101-66000-612820. Funds for expenditures in 2016 in the amount of $5,155.92, and for 2017 in the amount of $5,310.60, are contingent on the Board of Commissioners' approval of the District's budget for those years.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:CD:bk
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 7, 2015